A distribution list is a collection of contacts, which is used to provide an easy way to send messages to a group of people. If a user wants to frequently send messages to the colleague team, he can create a distribution list called Colleague that contains the names of all colleagues of his department. An e-mail message sent to the Colleague distribution list goes to all recipients listed in the distribution list.
To protect your computer, Microsoft Outlook does not allow you to receive files of certain types (such as .exe files) as attachments, because of their potential for introducing a virus into your computer. These files are blocked by Outlook by default. If Microsoft Exchange is used in your organization, only the e-mail server administrator can unblock these file types. These file types cannot be unblocked by end users of Outlook.
The following file types are blocked by default in Outlook:
| Extension | File Type |
|---|---|
| .asp | Active Server Page |
| .bat | Batch Processing |
| .exe | Executable File |
| .js | JavaScript Source Code |
An e-mail attachment is a computer file that is sent along with an e-mail message. You can attach different types of files, photographs, zipped folders, etc. An attachment can be an appointment, contact, task, journal entry, note, posted item, and document. Messages that have attachments are identified by a paper clip icon.
Worms and viruses are often distributed as attachments to e-mail messages. With vulnerable e-mail programs the virus may be activated by viewing or previewing the message; more robust programs only allow infection if the user opens the attachment for execution. Unexpected e-mail with attachments should always be considered suspicious and dangerous, particularly if not known to be sent by a trusted source.
Microsoft Outlook 2007 is a new and intuitive version of Outlook. It provides various features to compose and send e-mail messages. Outlook 2007 provides the same folder structure in a column on the left. It encapsulates those features that are used to create an e-mail more interactive and attractive both. The Inbox pane and the preview pane also remain unchanged. The new Outlook 2007 provides various features such as To-Do Bar, RSS Feeds, Instant Search, Color Categories, Attachment Previewer, Calendar integration, etc.
The following are the new features of Outlook 2007: