Format Painter is a tool, which is used to copy the formatting of the selected text and apply it to another. By using format painter a user can copy and apply the various formatting attributes such as font size, font style, indentation, alignment, etc. from one place to another in the same document.

The steps to give spacing before and after a paragraph are as follows:

1. Select the paragraph(s) to which the spacing is to be applied.
2. Click on the Home tab.



3. Click on the Paragraph dialog box launcher. The Paragraph dialog box will appear.
4. Under the Spacing group, enter the amount of spacing in the boxes that are provided in front of Before and After labels.



5. Click on the OK button.

Microsoft’s 77-601 exam measures your skills and knowledge of technical tasks, such as creating and formatting documents, formatting content, sharing and securing content, making documents and content easier to find, etc. The Microsoft Certified Application Specialist (77-601) exam earns you credit towards the MCAS: Using Microsoft Office Word 2007 certification.

This exam prepares you for job roles that require knowledge and use of the Word application to complete business-related word processing tasks.

The exam is appropriate for you if you have at least six months to one year of hands-on experience in creating business deliverables with Microsoft Office Word 2007 and experience with previous versions of Microsoft Office Word.

The exam is appropriate for you if you have at least six months to one year of hands-on experience in creating business deliverables with Microsoft Office Word 2007 and experience with previous versions of Microsoft Office Word.

Watermark is a text or a picture that appears behind the text. It is used for printed documents. A user can add watermarks such as Draft, Confidential, Preview, etc. A watermark does not interfere with the written text and is placed in the background in a very light color. It tells the status of the document such as Draft.

Document background is a color or a picture that appears in the background when the document is viewed in Web Layout and other views, except Draft View and Outline View. It enhances the appearance of the document. Any picture, texture, patterns, or solid colors can be used as a document background.

Cover page is the first page of a document that contains the title of the document, author name(s), date of creation, and any other information that a user wants to give.

Document Property is the information that is attached with each document. It identifies the personal information, such as author of the document, title of the document, etc.

Document Map is an alternative to Outline View. It uses the same outline levels as employed in an Outline View. It is shown along the left side of the document window. It is known as Document Navigation Tool. Thumbnail and Document Map cannot be viewed together.

Thumbnail is a pane that appears along the left side of the document window. It shows the pictures of each page in the pane on which a user can click and go directly to the clicked page. It is also known as Document Navigation Tool.

Formatting Content

Format text and paragraphs.

• Apply styles.
• Create and modify styles.
• Format characters.
• Format paragraphs.
• Set and clear tabs.

Manipulate text

• Cut, copy, and paste text.
• Find and replace text

Control pagination

• Insert and delete page breaks.
• Create and modify sections.

Creating and Customizing Documents

Create and format documents.

• Work with templates.
• Apply Quick Styles to documents.
• Format documents by using themes.
• Customize themes.
• Format document backgrounds.
• Insert blank pages or cover pages.

Lay out documents.

• Format pages.
• Create and modify headers and footers.
• Create and modify columns.

Make documents and content easier to find.

• Create, modify, and update tables of contents.
• Create, modify, and update indexes.
• Modify document properties.
• Insert document navigation tools.

Personalize Office Word 2007.

• Customize Office Word 2007 options.
• Change research options.

Compatibility Checker is one of the most useful features in Word 2007. Word will analyze the document and check for compatibility issues with earlier versions of Word. It’s a good idea to run Compatibility Checker before sending the document if you are not sure whether the recipient uses Office 2007.

For example, if your document contains SmartArt (which is a feature that is not supported in earlier versions of Word), when a colleague using Word 2003 opens your document, the SmartArt graphics will be converted into a single object that cannot be edited.

Before a final version of a document is shared with other people, the Mark as Final option can be used to make the document read-only. The Mark as Final option is used to prevent changes to the final version of a document. When a document is marked as final, its typing, editing commands, and proofing marks are disabled and the document becomes read-only. We cannot say that Mark as Final option is a security feature because anyone can edit a document that is marked as final by turning off Mark as Final.

Before an important is shared document with colleagues or clients, one would probably take the precaution of proofreading or reviewing the contents of the document to ensure that everything is correct and the document does not contain anything that is not to be shared with other people. If an electronic copy of a Microsoft Office document has to be shared, it is recommende to check the document for hidden data or personal information that might be stored in the document itself or in the document properties.

This hidden information might contain details about an organization or about the document itself that is not to be shared publicly. Therefore this hidden information must be removed the document is shared with other people.

Document Inspector is used to remove hidden data and personal information from documents before an important document is shared with other persons.

The data that a Document Inspector can inspect are as follows:

1. Comments, Revisions, Versions, and Annotations: It inspects for comments, revision marks, versions, and link annotations.
2. Document Properties and Personal Information: It inspects for hidden metadata and personal information stored in the document.
3. Custom XML data: It inspects for custom XML data stored with the document.
4. Headers, Footers, and Watermarks: It inspects the document for information stored in headers, footers, and watermarks.
5. Hidden Text: Word documents can contain the text that is formatted as hidden text.

Drop cap is used to create a large initial capital letter to spread over multiple lines. The letter expanded in this way is said to be dropped. It adds interest to a newsletter or an article. Drop cap can be used to drop a single letter or word(s) and expand it to multiple lines in a paragraph.

An example of drop cap is shown in the image given below:

Drop caps are often seen at the beginning of novels, where the top of the first letter of the first word lines up with the top of the first sentence and drops down to the four or fifth sentence.

The Microsoft exam 77-601 consists of simulation questions. In the simulation type questions, you will be given an environment of Microsoft Word 2007 and have to perform a given task. Before giving the exam, you must have hands-on practice to accomplish the following tasks:

1. Creating documents.
2. Formatting documents.
3. Creating and modifying headers and footers.
4. Creating columns.
5. Setting and clearing tabs.
6. Inserting and deleting page breaks.
7. Creating and modifying sections.
8. Inserting pictures from files and clip art.
9. Inserting and modifying WordArt.
10.  Inserting text boxes.
11.  Creating tables.
12.  Sorting tables.
13.  Merging and Splitting table cells.
14.  Using Find, GoTo, and Replace.
15.  Changing window views.

A template is a tool that is used to create a standard layout and the look and feel across multiple pages. A user creates a template when he wants to apply the same layout to multiple pages in a document. When he makes a change in the template, all the pages associated with it are affected and the corresponding change is reflected in all the pages.

Quick Style is a set of stored formats that are applied all at once anywhere in the document. Rather than choosing different types of formats every time and applying them, a user can create a Quick Style and apply it at other places in the same document or in other documents.

A theme is used to create a professional and well-designed document. It is a set of formatting choices such as a set of theme colors, theme fonts, and theme effects. When a theme is applied to a document, the following are customized: hyperlink colors, body and heading styles, lists, table border colors, and background colors.