Reading Pane is a window of Microsoft Outlook 2007. It is used to preview messages and attachments. It is also used to review information of a message. A user can turn off Reading Pane by using the View menu. It is necessary to view a message carefully and safely in Reading Pane.
A signature is a collection of text and pictures that are used to emphasize specific information. It is used to add a block of information at the end of an e-mail. The block of information is added automatically to an e-mail.
AutoArchive is a feature in Outlook, which is used to keep the mailbox manageable, and to store and archive the old items that are important but not used frequently. It is used to automatically move old items to an archive location and to discard items whose content has expired.
A distribution list is a collection of contacts, which is used to provide an easy way to send messages to a group of people. If a user wants to frequently send messages to the colleague team, he can create a distribution list called Colleague that contains the names of all colleagues of his department. An e-mail message sent to the Colleague distribution list goes to all recipients listed in the distribution list.
Digital certificate is an electronic document hat establishes your credentials when doing business or other transactions on the Web. It is issued by a certification authority, and can expire or be revoked. It contains your name, a serial number, expiration dates, a copy of the certificate holder’s public key (used for encrypting messages and digital signatures), and the digital signature of the certificate-issuing authority so that a recipient can verify that the certificate is real. It also ensures that contents have not been altered in transit. A user can prevent tampering of e-mail messages in Microsoft Office Outlook 2007 by using S/MIME. Secure Multipurpose Internet Mail Extensions is a specification for secure e-mail messages that uses the X.509 format for digital certificates.
RSS stands for Really Simple Syndication. It is a family of web feed formats used to publish frequently updated works such as blog entries, news headlines, audio, and video in a standardized format. An RSS document is called a “feed”, “web feed”, or “channel”. It includes full or summarized text, plus metadata such as publishing dates and authorship. The feeds benefit readers who want to subscribe to timely updates from favored websites or to aggregate feeds from many sites into one place. RSS contents are downloaded automatically by the subscribers. RSS feeds can be read using software called an “RSS reader”, “feed reader”, or “aggregator”.
To protect your computer, Microsoft Outlook does not allow you to receive files of certain types (such as .exe files) as attachments, because of their potential for introducing a virus into your computer. These files are blocked by Outlook by default. If Microsoft Exchange is used in your organization, only the e-mail server administrator can unblock these file types. These file types cannot be unblocked by end users of Outlook.
The following file types are blocked by default in Outlook:
| Extension | File Type |
|---|---|
| .asp | Active Server Page |
| .bat | Batch Processing |
| .exe | Executable File |
| .js | JavaScript Source Code |
An e-mail attachment is a computer file that is sent along with an e-mail message. You can attach different types of files, photographs, zipped folders, etc. An attachment can be an appointment, contact, task, journal entry, note, posted item, and document. Messages that have attachments are identified by a paper clip icon.
Worms and viruses are often distributed as attachments to e-mail messages. With vulnerable e-mail programs the virus may be activated by viewing or previewing the message; more robust programs only allow infection if the user opens the attachment for execution. Unexpected e-mail with attachments should always be considered suspicious and dangerous, particularly if not known to be sent by a trusted source.
The Microsoft exam 77-604 consists of simulation questions. In the simulation type questions, you will be given an environment of Microsoft Outlook 2007 and have to perform a given task. Before giving the exam, you must have hands-on practice to accomplish the following tasks:
Microsoft Outlook 2007 is a new and intuitive version of Outlook. It provides various features to compose and send e-mail messages. Outlook 2007 provides the same folder structure in a column on the left. It encapsulates those features that are used to create an e-mail more interactive and attractive both. The Inbox pane and the preview pane also remain unchanged. The new Outlook 2007 provides various features such as To-Do Bar, RSS Feeds, Instant Search, Color Categories, Attachment Previewer, Calendar integration, etc.
The following are the new features of Outlook 2007: